Tuesday, December 18, 2012




Indian Institute of Technology Kanpur
Director’s Office
DIR/IITK/2007/ 89
September 16, 2007


Office Order


In the recent past there have been several concerns expressed on the issue of welfare of the Contract Labour engaged and supervised by the contractors who have been entrusted with the contracts by the Institute.

The undersigned alongwith the concerned team of Institute officials visited several sites and held / conducted several interactive sessions with the contract labour, contractors, faculty members, officers and other stakeholders.

Based on the wider level deliberations, the Institute wishes to reiterate its stand on the policy issues related to contract work-force duly stressing the welfare and the statutory obligations. A detailed document with operational procedures in this regard vide Annexure I is attached along with this office order. Further, the following guidelines are reiterated for strict compliance by the contractors and all the concerned in the Institute in a time bound manner. All the Institute administrators shall strictly ensure implementation and compliance of these statutory provisions by the contractors / concerned incumbents without fail.

  1. The Government of India’s guidelines and the statutory provisions for protection of the interests of the contract workforce engaged and supervised by the contractors of the projects / work assignments shall be followed in toto by the contractors without any deviation. A synopsis of the statutory provisions for the information of the IWD, Institute’s administrators, contractors and all others concerned as Annexure -II.

  1. An undertaking to the effect that all statutory compliance will be ensured by the contractors shall be submitted by them by September 30, 2007. A compliance report shall be submitted by all the administrators, Superintending Engineer IWD/DOSA/Registrar on completion of the exercise by October 5, 2007.

  1. The entire work-force engaged and supervised by the contractors shall be ensured of payment of Minimum Wages as applicable as per the statutory provisions from time to time. The payment of wages shall be made in the presence of representatives of the MWMC of the institute. (The details of the processes adopted are provided in Annexure I) Any deviation by the contractor shall be viewed seriously and necessary penal clauses shall be invoked as per the Law and the agreement. At every major work-spot the rates of minimum wages in force shall be displayed invariably.

  1. The contractor shall issue the multipurpose employment cum attendance card on monthly basis to all the workers employed by him/her and shall maintain the records as per the statutory provisions. Details in this regard are provided in Annexure I. All the contractors should comply with this order at the earliest but not latter than September 30, 2007. A compliance report be submitted by all the Administrators, SE, IWD/ DOSA/Registrar by October 15, 2007.

  1. Any complaint related to payment or taking the money back after payment of wages shall be examined according to the grievance redressal mechanism elaborated in Annexure I. Wherever possible, the wages shall be paid by a crossed cheque / bearer cheque payable at SBI/UBI branch at IIT Kanpur or by way of cash in front of the MWMC representative duly obtaining a proper receipt.

  1. All the contractors who follow the best practices as an employer of the work-force shall be given suitable encouragement in all possible manners by the Institute.

  1. A suitable canteen facility should be provided for the benefit of the workers at major work sites as per the statutory provisions.

  1. A medical facility should be made available for the benefit of the workers for consultation for common ailments as per the statutory provisions. The contractor shall ensure that a first aid kit is readily available at the work site at all times. At the work-spot the information about the nearby hospitals which are well equipped for emergency treatment shall be displayed prominently.

  1. All necessary measures shall be initiated to approach the insurance companies so that the contractor (s) obtains a master policy of insurance against accidental death or disability of workers while working at the site.

  1. All work-spot safety measures should be ensured by the contractors without any deviation. The contractor shall procure sufficient number of safety/gum shoes, safety gloves, hard cap etc., for the use of the workers wherever required invariably.

  1. The duty hours should be strictly observed as per the statutory provisions by all the contractors.

  1. No worker, or the family members, shall be allowed to stay on the campus without proper authorization. Contractors shall declare the names of such workers (and their family members, if any) who wishes to stay back at the work site on the request, and personal risk and liability of the contractor(s) shall have to obtain prior permission from the Institute through the administrative in-charge of the project/contract.


Modus operandi:- Many of the above guidelines issued are to be initiated and implemented. For this purpose, sub-committees which are attached as Annexure III have been constituted. The member(s)-secretary of the committee(s) are required to submit a report of the implementation by October 15, 2007. These committees shall complete their work by a date not latter than October 31, 2007. The entire implementation shall be reviewed by the first fortnight of November 2007.


Sd/-
Sanjay G Dhande
Director


Copy to:

  1. Dy Director
  2. Registrar
  3. All Deans
  4. IAC Members
  5. SE, EE-I, EE-II, all JEEs of IWD
  6. Chairman, COW and all the Warden(s) – in –charge.
  7. All Head(s) of departments / Units / Sections
  8. Chairman and all members of the MWM Committee
  9. Conveners and all members of sub-committees.
  10. All the Contractors of the Institute
  11. All others concerned
  12. Information cell for placing the orders on the website of the Institute.